What regulations cover this program? 3 points. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. developer resources. (24 CFR 982.405(a)). (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. The official, published CFR, is updated annually and available below under (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. 10 points. $q8E% Nt This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. 2000 was the first year in which PHAs were formally evaluated under SEMAP. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (24 CFR 982.405(b)). HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (2) HUD verification method: MTCS Report. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. If you work for a Federal agency, use this drafting 5 points. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. (24 CFR 5.617). 5 points. l! The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. Required actions for PHA with troubled performance rating. b. Deconcentration Bonus Indicator. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (24 CFR 982.517). (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. Expanding Housing Opportunities (indicator #7) and. There are fifteen indicators that measure the efficiency and compliance with federal regulations. L. 108- (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. Learn More (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. This program is designed for all employees in the Section 8/Housing Choice Voucher program. (d) Changing rating from troubled. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. The following is a list of regulatory waivers eligible for expedited review: PowerPoint Templates. How does SEMAP improve program performance? (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. Browse . 3. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS 5 points. The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. WQP}'Qu_I8Q_ mp What are the 14 key indicators of performance? Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. ( 982.503 of this chapter.) The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. This document is available in the following developer friendly formats: Information and documentation can be found in our (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. 20 points. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (1) Required reviews for troubled PHAs. 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